Task Management System
Project
ENTERPRISE PROJECT MANAGEMENT SYSTEM ROLLOUT
Data
5 concurrent projects, 200+ tasks/project, 500+ tasks/month managed, 70% faster handover, 98% SLA compliance, 3x team output increase
Scope
Cross-functional Teams
Highlight
Designed and implemented end-to-end project management system for 20+ person teams. Managed 5 concurrent projects with 200+ tasks each, achieving 100% on-time delivery. Built automated workflows and SOPs that cut handover time 70%, increased SLA compliance to 98%, and scaled team output 3x without additional headcount via real-time tracking & escalation systems.
Category
Website
Company
PT Internet Typet Indonesia
Location
Indonesia
Published
September 25, 2025
Project Summery
Project Manager – Systems & Task Workflow | 2025
Scope & Responsibilities: Project Management Systems, Notion/ClickUp/Asana Setup, SOP Documentation, Cross-functional Coordination, Task Pipeline Management, KPI Dashboards, Resource Planning, Process Automation
1. System & SOP Architecture
Designed and implemented end-to-end project management systems for 20+ person teams. Built master databases in Notion/ClickUp for project timelines, task assignment, approval flows, and resource tracking. Created 15+ SOPs for routine tasks + escalation paths. Reduced briefing & handover time by 70% through templated workflows.
2. Complex Project Execution
Owned task pipelines for 5+ concurrent projects with 200+ subtasks per project. Broke down milestones into actionable tasks, assigned to relevant divisions with deadlines & dependency mapping. Set up auto-reminders & escalation alerts. Ensured 100% on-time delivery despite shifting priorities.
3. Team Productivity Automation
Built automated task systems to handle high-volume operations. Established pipeline: request → review → assign → track → report. Enabled 1 PM to monitor 500+ tasks/month through real-time status tracking + dashboards. Increased team output 3x without additional headcount.
4. Cross-Team Workflow Standardization
Standardized workflows across 4 divisions: Operations, Creative, Data, External Vendors. Created pre-project, during-project, and post-mortem checklists. Task system synced all stakeholders to prevent miscommunication during tight deadlines. Increased SLA compliance from 75% to 98%.
5. Resource & Timeline Management
Managed resource allocation & timelines for multiple simultaneous projects. Set up capacity planning dashboards to prevent team overload. Coordinated daily standups via system & blocker tracking. Achieved zero critical missed deadlines during 6 months of intensive projects.
6. Data-Driven Task Prioritization
Built real-time KPI dashboards to track task completion rates, bottlenecks, & team workload. Auto-generated weekly priorities based on impact vs effort. Data visibility enabled 3x faster decision making & more accurate resource reallocation for urgent requests.
Key Results:
| 1. 200+ Tasks/Project | 100% on-time delivery across 5 concurrent projects |
| 2. 70% Faster Handover | SOPs & templated workflow systems |
| 3. 3x Team Output | Via task automation without adding headcount |
| 4. 98% SLA Compliance | Cross-team workflow standardization |
| 5. Zero Critical Delays | Real-time tracking & escalation system |
